Octoberfest Online - Downtown Appleton, WI

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Food Vendor Application

2009 Non-Profit Food Vendor Application

The following is an application process for the 2009 Non-Profit Food Vendor Booth space. Applications will no longer be mailed to the entire list or an abbreviated list. Vendors must proceed through the application as it has been established on the Octoberfest website.

You must review all the information and instructions and indicate your acceptance of the Terms & Conditions. Once you have done this, the actual application form will be visible and you can complete it while it appears on the screen. As you complete the form, you will be given additional instructions and the exact amount that you owe for your booth space.

Once you have completed the form, you will print it out and mail it in with full payment.

Please know that Octoberfest works hard to develop guidelines for booth participants so as to assure a consistent, smooth-running operation for all involved. Our request to you is that you respect these guidelines. It benefits your organization in assuring a safe, fun atmosphere for people who attend Octoberfest. It shows everyone who attends, that this is a class act!

PLEASE READ through all of this information carefully – you will be asked to click a box indicating that you have read and comply with the guidelines.

STREET CLOSING

Vendors may not come on the avenue and begin setting up absolutely no earlier than 6:00 a.m. Octoberfest officially runs from 9 a.m. to 6 p.m.
Your booth must be set up and all cars off the Avenue by 8:30 a.m.
Cars will not be allowed back on the Avenue until after 6 p.m. Please be sure you have enough supplies at your booth for the day or you will have to carry them in from another location.
If your booth runs out of food, or you stop selling products before 6 p.m., you may not take down or remove your booth until after Octoberfest is officially over. Booth tear down and removal during the event is dangerous to festivalgoers and places your organization and Octoberfest at legal risk if someone is injured.
Booths can not extend more than 12 feet into the street. 12 feet is measured from the curb into the first lane of traffic.

FOOD VENDORS

All vendors are REQUIRED to attend a vendor meeting. This meeting will be held at the end of August 2009 – you will be notified of the exact date and time.
You will receive a notice of the meeting date once your completed application is received.
If your organization plans to sell food at more than three events throughout the year, we suggest calling the Appleton Health Department (920-832-6429) to determine whether a restaurant license is required.
The Health, Fire, and Weights & Measures Departments will inspect booths on the day of Octoberfest so please be sure that your booth is in compliance with all regulations.
Vendors are not permitted to sell any alcoholic beverages or non-alcoholic beer and will not display any alcoholic beverage signage in their booth.

BLOCK CAPTAINS

Block captains will be assigned to each block along College Avenue.
Block Captains are there to help Vendors with problems and also to assure the smooth operation of the event.
Block Captains will introduce themselves to you - they will be equipped with radios and can reach headquarters, first aid, etc., quickly - so if you have any concerns go to them.
We ask that you respect direction given by the Block Captains during set up and take down - please listen to them and treat them with respect. They are also volunteers just like you are.

SECURITY

The Appleton Police Department is on the Avenue the day of Octoberfest to make sure the event is safe and orderly for all.
Don't hesitate to call on a police officer to handle any situation you feel may get out of control.
Block Captains are in radio contact with the police, so they can summon help quickly.

FIRST AID/HEADQUARTERS/LOST CHILDREN

Octoberfest Headquarters is inside the main entrance of City Center Plaza (Avenue Mall).
Issues concerning first aid, lost children, etc. should be directed to Headquarters.
Or contact a Block Captain or a police officer and someone will come to you.
All entertainment stages will make announcements of lost children. If someone is looking for a child, please direct then to the Headquarters.

BLOCK ICE

If you use block ice to cool your food product, you may NOT leave chunks on the Avenue after teardown. It is preferred that you take it with you and dispose of it.
If ice is left, it must be broken into small pieces.
City street cleaning machines can not clean the street properly if large chunks of ice are left behind.

CHARCOAL

Anyone using charcoal must make arrangements to dispose of it off the Avenue.
Do not place it in the cardboard trash containers or put it in the dumpsters.
You may not leave it on the Avenue.

ELECTRICAL POWER

20 amps (one power source) is adequate to operate one large usage appliance (roaster, coffee maker, skillet, toaster oven) and one small usage appliance (mixer, crock pot).
To determine the amount of power you will need, check the rating plates on the appliances, and total their usage. It should not exceed 20 amps or 2400 watts.
1 amp = 120 watts, etc. Exceeding the 20-amp pole capacity will cause the fuse protecting the outlet to blow and you will be without power and unable to operate until the fuse can be changed.
Extension cords must be 12-gauge 3-wire size and not to exceed 25 feet to properly carry a 20-amp load or check with our electrician. Electricians will come around and check your cords the day of the event. If the cords are not correct you will not be permitted to continue to set up until you have the correct cord(s).
Power strips with 15 amp breakers are still recommended.
If a vendor abuses the power sources you will be responsible to pay for damages.
It is FORBIDDEN to use any type of tape on the power poles or on the pavement.
Questions about whether or not you would exceed your power limits, please call John Kafura (920) 734-8215.

GARBAGE

Vendors are responsible for removing all of your garbage from College Avenue.
Do not leave your trash in the middle of the street or at your booth space. Nothing is allowed to be left on the street.
Put garbage in the dumpsters that are located on the side streets or take it home with you.
Failure to comply with this rule may jeopardize your being allowed to participate next year.
Vendors should bring garbage containers to be used INSIDE YOUR booths – and please do not remove the ones in the middle of the street for use in your booth.

MISCELLANEOUS

Raffles, drawings and donation/tip jars of any kind are prohibited in all vendor booths, wristband booths and other areas.
All booth activity – food sales, distribution of materials – must take place from inside your booth. Nothing can be sold or handed-out outside your booth. No activities are permitted outside of your booth parameters, such as standing on ladders to make announcements or display signage; human acrobatic displays or other activities that will disrupt neighboring booths.
Octoberfest is a rain-or-shine event, so please be prepared to cover your booth.
All entertainment stages are covered, so bands will perform, rain or shine, and our experience has been that people do stay—even if it is raining.
The drive up window at Chase Bank will be open for you to make change. It is a good idea to have adequate change before the day of the event. Bankcards will be provided by Octoberfest for you to use. Deposits will not be accepted at the drive-up window.

NO ANIMALS ARE ALLOWED ON THE AVENUE

This is a City ordinance, except those directly related to your booth and kept inside booth areas and Seeing Eye / Service dogs.
Even though your animal may be trained, some children are afraid and are unsure of themselves around animals.

I verify that my organization is a non-profit, tax-exempt Northeast Wisconsin organization.

I have read & understand all of these guidelines & as a representative, I assure Octoberfest that we will respect these guidelines. Failure to cooperate may result in my organizations booth being shut down & not be invited back next year.